For Current Parents

Calendar

Enrolled parents receive access to a detailed events and closings calendar upon enrollment.  Prospective parents, please contact the Center directly to request a current calendar. Kids is open 7:30am-6pm Monday through Friday except on the following occasions:

  • All University Holidays
  • When the University is closed for inclement weather (see inclement weather policy below)
  • 5 days in the summer for Professional Development 
  • 2 days (one in the Fall and one in the Spring) for Parent-Teacher conferences

The center also closes early on a few other days throughout the year prior to Holidays and special events.  These dates are announced at least 30 days in advance.

FORMS AND PARENT HANDBOOK

If families wish to view the Parent Handbook or update any of their children's forms, please see the Forms & Other Information page. If the form you are looking for is not available there, please email our Office Manager.

Snack Menu

 

Mondays

Tuesdays

Wednesdays

Thursdays

Fridays

AM

Cereal & Milk

Whole Wheat Cracker + Cheese Slices
& Water

Vanilla Yogurt
 & Water

Unsweetened Applesauce + Goldfish Crackers**
& Milk

Bagels/English Muffins** + Cream Cheese/Fruit Preserves
& Water

PM

Apple Slices + Sunflower Seed Butter
& Milk

Market-Fresh Fruit/Vegetable* & Milk

Bananas & Milk

Pita** + Hummus
& Water

Apple Slices + Sunflower Seed Butter
& Milk

* Based on what is fresh, seasonal, and in good supply from typical suppliers. Possible fresh fruits and vegetables include: bananas, strawberries, blueberries, melon, oranges, clementines, peaches, pineapple, plums, cucumbers, pears, cantaloupe, avocado

** Whenever possible, we strive to provide these items in a whole wheat variety.

Inclement Weather Policy

The Center’s operating status is guided by the University's inclement weather policy. Due to the unique compliance obligations of operating a Child Development Center and maintaining required staff to child ratios, while ensuring the safety of our staff, our operating status may deviate slightly from the University’s as indicated below:

University Status:         What this Means for Hoya Kids:
Open Open on time

Open with liberal leave and instructional continuity

Open, but may open later than our scheduled 7:30am opening time or close earlier than our scheduled 6:00pm closing time.  In these instances, the decision to open late or close early will be made at the discretion of the Center Director.  Changes will be communicated through HOYAlert and email by 6:15am for delayed opening or, in the case of early closure, as soon as possible.  

Open with delayed arrival, instructional continuity and liberal leave (A designated arrival time will be communicated)

Open at the university-designated “delayed arrival” time. We will make efforts to open 15 minutes earlier if possible. We will communicate details through HOYAlert and email.

Closed with instructional continuity; essential services for campus residents

Closed

Closed with instruction suspended; essential services for campus residents

Closed

Early departure with instructional continuity; essential services for campus residents (A designated departure time will be communicated)

Closed at the university-designated “early departure” time. Our late pick-up policy will take effect at the designated closure time and late fees will be charged.

 

Notification of changes in the university’s operating status will be sent as alerts by text messaging and email, via HOYAlert. The university’s operating status can be accessed any time by calling the university operating status line at (202) 687-SNOW (7669) or visiting the university operating status page.  

Each parent will additionally be added to a Hoya Kids-specific HOYAlert group upon enrollment to the Center so that specific details of our operating status can be communicated to parents, even those who are not affiliated with the university.

As soon as the University communicates a closure or delayed opening via HOYAlert, Hoya Kids administrators will send an email through the HKLCparents-L Google Group and the Hoya Kids- specific HOYAlert. If the decision was made overnight, we will plan to send the email by 6:15 am.

In the case of “delayed arrival”, Hoya Kids will open at the time designated by the University.  When possible, Hoya Kids will try to have the Center open prior to that time in order to facilitate getting parents to their class or job on time.  We will communicate our opening time through the procedures mentioned above. Parents and children may come into the Center prior to the opening time, but must remain in the lobby until that designated time to ensure that teachers and classrooms are ready to receive children.

If we are open but there is a “delayed opening” and/or “liberal leave”, we ask that all parents reply to the email or leave a message on our main phone number to notify us whether or not you intend to bring your child/ren to HKLC. We also ask for your approximate arrival time. This information helps us maintain adequate staff-to-child ratios.

If the University declares liberal leave or an early departure later in the day, we will contact families immediately through the procedures mentioned above, to communicate a designated time by which all children must be picked up. It is the parent’s responsibility to ensure that we have received any changes to contact information such as cell phone numbers or email addresses.  Our late pick-up policy will take effect at the designated closure time and late fees will be charged.